Data Protection

Notice concerning the processing of personal data during video surveillance

Limited liability company "J.Ķīsis", registration number: 40002012540, address: 32 Ģertrūdes Street, Riga, LV-1011, email: [email protected]; telephone: +371 28699111 (hereinafter — the Company), acting as the controller, informs you of the following factual and legal circumstances concerning the processing of personal data in accordance with Article 13 of the General Data Protection Regulation:

1. The Company’s Data Protection Officer is Anita Upīte, email: [email protected]

2. Personal data

Images and appearance of natural persons, visually recorded behaviour and movements, the location where a person’s image was recorded (premises and camera location), and the time when the person’s image was recorded (date, time, and the beginning and end of the recording).

3. Purpose of processing personal data

Preventing and detecting criminal offences in connection with the protection of property and maintaining order and security.

4. Legal basis for processing

The legitimate interests of the Company and third parties specified in Section 3 of this notice.

5. Recipients of personal data

Law enforcement authorities and other institutions in the cases prescribed by law, including supervisory authorities such as the Data State Inspectorate, as well as data subjects and courts.

6. Transfer of personal data to a third country or international organisation and automated decision-making

6.1. The Company does not intend to transfer personal data processed during video surveillance to third countries or international organisations.

6.2. The Company does not use automated decision-making during video surveillance.

7. Retention

Video recordings are retained for no longer than 14 days from the time of recording or until the legitimate interest has been pursued if a recording shows an act or omission that may provide grounds for pursuing that legitimate interest. In such cases, the relevant footage is extracted and retained until the legitimate interest has been pursued.

8. Rights of the data subject

8.1. You have the right to access your data, request restriction of processing or object to the processing of your data, as well as the right to data portability and rectification. You also have the right to lodge a complaint concerning the Company’s conduct with the supervisory authority — the Data State Inspectorate, 11/13-15 Blaumaņa Street, Riga, LV-1011, [email protected] — if the Company infringes your rights as a data subject under the laws governing the protection of personal data.

8.2. As the legal basis for processing personal data is the legitimate interests of the Company and third parties, you have the right to request the erasure of your data.

  

Notice concerning the processing of personal data during recruitment

Limited liability company "J.Ķīsis", registration number: 40002012540, address: 32 Ģertrūdes Street, Riga, LV-1011, email: [email protected]; telephone: +371 28699111 (hereinafter — the Company), acting as the controller, informs you of the following factual and legal circumstances concerning the processing of personal data in accordance with Article 13 of the General Data Protection Regulation:

1. The Company’s Data Protection Officer is Anita Upīte, email: [email protected]

2. Personal data

All information included in the CV you submit, as well as information obtained from persons who have provided references about you and whom you have explicitly authorised the Company to contact. If you are invited to a job interview, the information provided during the interview, completed tests and other assessments will also be regarded as your personal data.

3. Purpose of processing personal data

Recruitment of the Company’s personnel and protection of the Company’s legitimate interests insofar as they relate to recruitment.

4. Legal basis for processing

4.1. You are free to decide whether to participate in the selection process for the advertised vacancy. The legal basis for processing your data is your consent.

4.2. Upon receiving your application, the Company has a legitimate interest in processing it by assessing the information provided, organising and conducting interviews, and retaining evidence demonstrating that the selection process was conducted lawfully. In the event of a dispute, information obtained during recruitment may be used to demonstrate that the relevant process was conducted lawfully.

5. Recipients of personal data

If complaints are received concerning a particular recruitment process, information obtained and processed during that process, including your personal data, may be disclosed to law enforcement or supervisory authorities such as the Data State Inspectorate, as well as to a court.

6. Transfer of personal data to a third country or international organisation and automated decision-making

6.1. The Company does not intend to transfer personal data processed during recruitment to third countries or international organisations.

6.2. Automated decision-making is not used during the recruitment process.

7. Retention

7.1. All information obtained when a candidate applies for a particular vacancy and/or provides additional information, for example during an interview, will be retained for no longer than six months after the completion of the relevant recruitment process in order to protect the Company’s legitimate interests. In accordance with the principle of data minimisation, the Company undertakes to erase the relevant information once the legitimate interest has been fulfilled.

7.2. If the Company receives a complaint concerning a particular recruitment process, all information processed during that process, including your personal data, will be retained:

7.2.1. until the date on which the final decision adopted in proceedings initiated by the competent authority following examination of the complaint enters into force, provided that it is not appealed or contested in accordance with the procedures and time limits prescribed by law; or

7.2.2. until the final court judgment enters into force.

8. Rights of the data subject (candidate)

8.1. You have the right to access your data, request restriction of processing or object to the processing of your data, as well as the right to data portability and rectification. You also have the right to lodge a complaint concerning the Company’s conduct with the supervisory authority — the Data State Inspectorate, 11/13-15 Blaumaņa Street, Riga, LV-1011, [email protected] — if the Company infringes your rights as a data subject under the laws governing the protection of personal data.

8.2. As the legal basis for processing your personal data is your consent and the Company’s legitimate interests, you have the right to request the erasure of your data.

Mark your answer with an “X”:

Having read the information above, I want the Company, as the personal data controller, to retain the information obtained about me during the recruitment process so that it may assess the available information and contact me regarding other vacancies, subject to the considerations set out in this notice. I understand that if the Company contacts me regarding another vacancy and I confirm that I wish to participate in the new recruitment process, I will be considered to have applied for that vacancy.

□I agree □I do not agree

By signing this application, I confirm that I have read and understood the conditions concerning the processing of personal data.

_____________________________ (First name, surname)

Date: ______.______.____________

 

Notice concerning the processing of personal data when responding to a request for information

Limited liability company "J.Ķīsis", registration number: 40002012540, address: 32 Ģertrūdes Street, Riga, LV-1011, email: [email protected]; telephone: +371 28699111 (hereinafter — the Company), acting as the controller, informs you of the following factual and legal circumstances concerning the processing of personal data in accordance with Article 13 of the General Data Protection Regulation:

1. The Company’s Data Protection Officer is Anita Upīte, email: [email protected].

2. Personal data

All information included in your email, application signed with a secure electronic signature or handwritten signature, as well as information obtained from the Company’s existing systems and databases containing your personal data that is necessary to process your request. You may obtain information about the categories of your personal data held by the Company by exercising your right of access as a data subject.

3. Purpose of processing personal data

Providing the requested information or response and complying with legal obligations relating to the provision of that information or response, for example by retaining evidence that a response was provided.

4. Legal basis for processing

4.1. You are free to contact the Company to request information or a response, subject to the statutory requirements concerning the legal validity and substantiation of documents. The legal basis for processing is compliance with the legal obligations applicable to the controller. If the requirements concerning the legal validity and substantiation of a document are not met, the Company will be unable to examine and assess the substance of the request contained in your email or application signed with a secure electronic signature or handwritten signature.

4.2. Upon receiving your email and/or application, irrespective of its content, the Company must comply with the legal obligations applicable to the controller, including providing a reasoned and substantiated response to an application, request for information or data subject request submitted in the exercise of data subject rights. In the event of a dispute, information obtained during the process of providing the information or response may be used to demonstrate that the relevant process was conducted lawfully and to establish that a response was provided and what it contained.

5. Recipients of personal data

Data subjects and the Company. If complaints are received concerning the process of providing information or a response, information obtained and processed during that process, including your personal data, may be disclosed to law enforcement or supervisory authorities such as the Data State Inspectorate or the State Labour Inspectorate, as well as to a court.

6. Transfer of personal data to a third country or international organisation and automated decision-making

6.1. The Company does not intend to transfer personal data processed while providing information or a response to third countries or international organisations.

6.2. The Company does not use automated decision-making when providing information or a response.

7. Retention

7.1. All information obtained during the process of providing information or a response will be retained for no longer than five years from the date on which the response was provided in order to retain evidence of compliance with the relevant legal obligation.

7.2. If the Company receives a complaint concerning a particular process of providing information or a response, all information processed during that process will be retained until the date on which the final decision adopted in proceedings initiated by the competent authority following examination of the complaint enters into force, provided that it is not appealed or contested in accordance with the procedures and time limits prescribed by law, or until the final court judgment enters into force.

8. Rights of the data subject

You have the right to access your data, request restriction or erasure of your data, object to the processing of your data and request rectification. You also have the right to lodge a complaint concerning the Company’s conduct with the supervisory authority — the Data State Inspectorate, 11/13-15 Blaumaņa Street, Riga, LV-1011, www.dvi.lv — if the Company infringes your rights as a data subject under the laws governing the protection of personal data.

By signing this notice, I confirm that I have read and understood the conditions concerning the processing of personal data.

_____________________________ (First name, surname)

(signature)

Date: ____.______.______________